Summary/Objective:

The Administrative Assistant will perform general office tasks, coordinate campus activities between departments and monitor the general deliveries to campus. Reporting to the Facilities Manager, the Administrative Assistant will assist in facilitating coordination between the Maintenance, Security and Athletics departments.  This is a multi-departmental position with an emphasis on innovation and collaboration to accomplish the athletic and academic needs of Oxbridge Academy.  All Oxbridge Academy employees are responsible for understanding the Mission, Vision, Core Values, Employee Handbook and other school policies of Oxbridge Academy, ensuring the adherence of these policies in performance, action and self-conduct.  

Tasks/Essential Functions:

• Provide full administrative support to Athletics and Facilities departments including scanning, copying, filing, data entry and other related tasks.

• Maintain financial documents for Facilities and Athletics in compliance with the business office standards.

• Update the Oxbridge Academy athletics website.

• Schedule athletic activities in the computerized student information system and coordinate with transportation providers and the security team.

• Manage the meeting schedules between athletics staff and participate to keep accurate notes.

• Assists the Facilities Manager in scheduling required inspections and periodic contractor-basedprojects.

• Collaborate across departments for event planning logistics.

• Receive packages and coordinate the distribution to recipients on campus.

• This position requires flexibility of schedule and periodic participation in athletic events in evenings will be necessary.

Qualifications:

• High school diploma required; associate degree preferred.

• 1-3 years’ experience in office work. 

• Valid FL driver’s license required.

• Intermediate to Advanced knowledge in Microsoft Office suite with particular emphasis on Excel Spreadsheets.

• Strong customer service focus and ability to interact with internal and external customers/vendors.

• Excellent verbal and writing communication skills.

• Strong organizational and time management skills.

Oxbridge Academy is a non-profit, independent, co-ed, day school, serving students in grades 7-12 in West Palm Beach, Florida. Oxbridge Academy commits to being a community characterized by civility, respect, and trust; a school that fosters the virtues of discipline, perseverance, and responsibility. Oxbridge Academy is an equal opportunity employer, committed to diversity at all levels, and does not discriminate on the basis of sex, race, age, national origin, ethnic, background, disability, or any other characteristic protected by law.  Interested candidates should send a cover letter and resume to hr@oapb.org. Please no phone calls.

Job Summary

The Advancement Services and Prospect Research Coordinator at Oxbridge Academy will assist the Director of Giving & Alumni Relations and the Director of Advancement to plan and execute donor relation strategies and tactics with the goal of raising fundraising support for Oxbridge Academy. The position is responsible for research on funding opportunities; writing and submitting program related grants and reports (including corporate, foundation, government, and individual proposals); maintaining the grants database and grants reporting calendar; and maintaining and managing the relationships with prospective donors as assigned by the development team. The position builds relationships at all levels of the organization, collaborates with various colleagues and departments, and assists the development team in other fundraising activities, such as events and individual donor engagement. The Advancement Services and Prospect Research Coordinator reports directly to the Director of Giving & Alumni Relations, overseen by the Director of Advancement.

Essential Duties and Responsibilities

Foundation and Grants Management (50%)

• Under the supervision of the Director of Giving and Director of Advancement, identify organization-wide funding needs to support Oxbridge Academy through annual fund efforts and long-term sustainability efforts through comprehensive capital campaigns.

• Develop and maintain a thorough understanding of all current and past grant relationships.

• Write letters of intent for corporate, foundation, individual, and government grant proposals; prepare supporting documents in response to requests for proposals; adapt existing proposals as necessary; and deliver all submissions ahead of deadlines.

• Prepare and submit correspondence related to grant applications and other donor relations.

• Maintain up-to-date files and grants database for the tracking of grant proposals, renewals, deadlines, and execution. Follow up on grant decisions, map out steps to build stronger proposal/relationships.

• In conjunction with development and communication teams, maintain accuracy, uniformity, and consistent messaging in submission of all grant documents and donor communications.

• Build realistic timelines and turnaround times for content that meets the needs of all relevant members providing content.

• Maintain a portfolio of grants and foundation relationships and serves as the primary point of contact.

• Responsible for driving and documenting the moves management process for other key members with direct relationships to major donors.

Prospect Research (30%)

• Identify new opportunities, actively utilizing multiple research tools to complete comprehensive research on both prospective individuals, corporations, and foundations.

• Keep detailed records of research, develops initial proposal based on research, and presents next action steps.

• Collaborate with the Director of Giving & Alumni Relations and Director of Advancement to maintain a comprehensive inventory of renewable and new funding opportunities in line with the development plan.

Reporting (15%)

• Act as liaison with the programs department on program goals, student/program data, evaluation systems and results, and changes to program content and delivery.

• Assist the programs department in analyzing and presenting student and evaluation data in ways that are appropriate for donors.

• Ensure report compliance for all grants. Provide writing and editing support to program managers, communications team, and development team.

• Ensure all online donor search engines have accurate data and an up-to-date organization profile.

• Use database to inform grant status and progress toward goals, both informally and via reporting documents.

Other Activities (5%)

• Support other development staff when directed, in activities such as events, individual donor solicitation, and department-wide projects.

• Perform other duties as assigned.

Skills

• Business acumen and strong technology skills, Microsoft Suite proficient, utilization of SIS and CRM systems in fundraising, wealth and foundation research software.

• Strong writing skills and verbal communication skills and attention to detail.

• People skills and leadership potential.

• Manage multiple projects simultaneously.

• Work with cross-functional teams. 

• Energetic, self-motivated team player who thrives on accomplishing goals, getting results, and improving the organization.

Qualifications

• Bachelor’s degree or equivalent work history required.

• Three + (3+) years of proven success in foundation grant proposal writing and foundation research, preferably in non-profit and fundraising setting.

• Exceptional written communication skills with attention to detail.

• Excellent computer skills and ability to use the internet as a research tool.

• Familiar with wealth and foundation research software such as FoundationSearch, iWave, Veracross, Raiser’s Edge or similar CRM database software preferred.

• Ability to work and meet deadlines in a fast-paced environment.

• Familiarity and strong belief in the value of private education and experiential learning a plus.

Oxbridge Academy is a non-profit, independent, co-ed, day school, serving students in grades 7-12 in West Palm Beach, Florida. Oxbridge Academy commits to being a community characterized by civility, respect, and trust; a school that fosters the virtues of discipline, perseverance, and responsibility. Oxbridge Academy is an equal opportunity employer, committed to diversity at all levels, and does not discriminate on the basis of sex, race, age, national origin, ethnic, background, disability, or any other characteristic protected by law.  Interested candidates should click here to apply – Advancement Services Position - Apply Here  Please no phone calls.

Summary/ Objective:

Oxbridge Academy, a non-profit, independent, co-ed, day school, serving students in grades 7-12 school in West Palm Beach, Florida, seeks to hire a full-time certified and experienced Athletic Trainer.  Employee is responsible for understanding the Mission, Vision, Core Values, Employee Handbook, FHSAA regulations and other school policies of Oxbridge Academy, and ensuring the adherence of these policies in job performance, action and self-conduct.  

Tasks/Essential Duties:

• Provide assessment and management of student-athlete injuries that occur during an Oxbridge sponsored athletic activity, under the direction of the team physician by compliance with physician standing order or by written referral from a physician, and in accordance with the Florida statutes, practice acts and regulation for athletic trainers.

• Provide athletic training services for all home athletic contests and away varsity boys lacrosse and JV football games as assigned by the Director ofHealth and Wellness.

• Provide athletic training services for all home athletic practice sessions as assigned by the Director of Health and Wellness.

• Administer daily treatments and rehabilitation for injured student-athletes as allowed per the standing physician order and in accordance with state and federal athletic training statutes and practice acts.

• Responsible for the setup of water, ice, and medical equipment for all home Oxbridge sponsored athletic activity.

• Education of student-athletes and coaches about injury prevention.

• Make proper medical assessments regarding the need for referrals to team physicians and other health care providers.

• Document all injury and treatment reports in an electronic medical records program.

• Maintain current treatment reports and logs for student athletes.

• Complete physician referral forms and school insurance forms when needed.

• Maintain current inventory of Health and Wellness clinic room supplies.

• Maintains communication with the Director of Health and Wellness, coaches and parents on the care and treatment of their student-athlete.

• Pursues professional development to enhance competencies and learn new information,

• Responsible for maintaining certifications and completing continuing education requirements as set forth by NATA board of certification.

• Teach classes in strength and conditioning and the field of sport medicine.

• Mentor student volunteers in the Health and Wellness Clinic.

• Additional duties as assigned.

Qualifications: 

• Bachelor’s degree required; advanced degree preferred.

• Current Florida State licensure.

• Current BOC in Athletic Training

• Current certification in first aid, AED and CPR.

• Current CSCS, PES or CES certification or desire to obtain one of these certifications preferred.

• Minimum of 2-4 years of experience in the field of athletic training

• with preferred experience in clinic setting and sports medical coverage.

• Demonstrates basic knowledge in strength and conditioning concepts and corrective exercise technique

• Available for early morning, day, evening, and weekend activity.

• Ability to communicate effectively and with sensitivity to adverse adolescent student population.

Oxbridge Academy is a non-profit, independent grade 7-12 school in West Palm Beach, Florida. Oxbridge Academy commits to being a community characterized by civility, respect, and trust; a school that fosters the virtues of discipline, perseverance, and responsibility. Oxbridge Academy is an equal opportunity employer, committed to diversity at all levels, and does not discriminate on the basis of sex, race, age, national origin, ethnic, background, disability, or any other characteristic protected by law. Interested candidates should apply by sending a resume and cover letter to hr@oapb.org.  Please, no phone calls.

Job Summary:

The Development Coordinator at Oxbridge Academy will assist the Director of Giving and Alumni Relations and the Director of Advancement to plan and execute donor relation strategies and tactics with the goal of raising funds for Oxbridge Academy. The Development Coordinator manages the development office database and is responsible for the data integrity of the donor base. The position is responsible for assisting the development department with wealth research on prospective donors and research foundations that support educational programs. The coordinator position will assist in developing comprehensive fundraising plans focused on generating revenue, encouraging participation, and boosting community involvement. The coordinator is comfortable with direct communication and solicitation with prospective donors. The position participates in solving logistical issues and collaborates with multiple colleagues and departments including the advancement team, head of school, faculty and staff, and the board of trustees. This position reports directly to the Director of Giving and Alumni Relations, overseen by the Director of Advancement.

Essential Duties and Responsibilities:

• Under the direction of the Director of Giving and Alumni Relations, assist with implementation of annual fund efforts, targeting various constituent groups related to Oxbridge Academy.

• Assist with the strategic planning and promotion of comprehensive capital campaigns.

• Experience, understanding, and knowledge of wealth screening for individuals and foundations. Prior experience with wealth research software a plus.

• Adept at making financial decisions and analysis.

• Manage the development office’s use of SIS database system and wealth research software. Responsible for data integrity as it pertains to donor relations. 

• Process gifts and donor acknowledgements.

• Understanding and knowledge of foundational research and grant proposals. Oversee and manage grant proposals. Prior experience using foundation search software a plus.

• Regularly communicate with major donors, keep them updated on recent events, and include them on communications enhancing satisfaction of donor relations.Comfortable with direct solicitation with prospective donors.

• Coordinate production and mailings of development collateral and solicitations, working closely with the Communications Department on the creation of collateral materials.

• Coordinate and document identification, qualification, cultivation, solicitation and stewardship of families, alumni and the greater community.

• Coordinate reconciliation, reporting and monthly summary with the Business Office.

• Assist with hosting outreach events and networking connections. Coordination of events that appeal to current and potential donors.

• Ensure execution of donor and sponsor recognition opportunities.

• Assist with the planning of the alumni relations program.

• Assist with the planning of meeting and volunteer support for the Oxbridge Parent Association.

Skills: 

• Business acumen and strong technology skills, Microsoft Suite proficient, utilization of SIS systems, fundraising, wealth research and foundation research software.

• Strong verbal communication skills and attention to detail.

• People skills and leadership potential.

• Manage multiple projects simultaneously.

• Work with cross-functional teams. 

• Energetic, self-motivated team player who thrives on accomplishing goals, getting results, and improving the organization.

Qualification Requirements:

• Bachelor’s degree required.

• Three (3)+ years experience in development and fundraising, non-profits, and special events. Grant writing a plus.

• Utilization of fundraising and wealth research software experience a plus.

• Excellent written and verbal communications skills.

• Ideal candidates will be creative, detail-oriented, organized with the ability to prioritize and multi-task, meet deadlines and work well with others.

Oxbridge Academy is a premier private coeducational college preparatory school for grades 7-12 in West Palm Beach, Florida. Oxbridge Academy commits to being a community characterized by civility, respect, and trust; a school that fosters the virtues of discipline, perseverance, and responsibility. Oxbridge Academy is an equal opportunity employer, committed to diversity at all levels, and does not discriminate on the basis of sex, race, age, national origin, ethnic, background, disability or any other characteristic protected by law.  Interested candidates should apply by sending a resume and cover letter to hr@oapb.org.  Please, no phone calls.

Oxbridge Academy is seeking qualified applicants for on-call and daily substitute teachers for upper school, grades 7 through 12. Employee will provide classroom coverage when Oxbridge Academy teachers are out for a short period of time. It is a stipend only position. Benefits are not offered. 

Requirements/Qualifications:

• Bachelor’s degree (B.A./B.S.) from a four-year university or college Education major and/or teacher certification preferred
• At least one year of relevant experience
• Successful candidates will have a proven record and knowledge of best practices in teaching and possess strong interpersonal and communication skills to enable them to quickly establish rapport with students.
• Proven ability to teach and engage upper school learners
• Proven ability to engage students in meaningful classroom activities and manage a classroom
• Effective interpersonal and communication skills

Oxbridge Academy is a premier private coeducational college preparatory high school in West Palm Beach, Florida. Oxbridge Academy commits to being a community characterized by civility, respect, and trust; a school that fosters the virtues of discipline, perseverance, and responsibility. Oxbridge Academy is an equal opportunity employer, committed to diversity at all levels, and does not discriminate on the basis of sex, race, age, national origin, ethnic, background, disability, or any other characteristic protected by law. Interested candidates should please send their resume and cover letter to Human Resources at efox@oapb.org. Please, no phone calls.

Oxbridge Academy is seeking highly motivated, qualified applicants for a Varsity Baseball Head Coach who will serve the school and community with integrity, respect and compassion. The coach will oversee a competitive program. The Head Coach will manage the entire Baseball Program. In addition to their coaching duties, the director of the program is expected to participate in all activities including by not limited to community service activities, preseason, postseason, weekend, and summer commitments. High school or college level coaching and/or baseball experience is preferred. It is a stipend only position. Benefits are not offered. 
 
Oxbridge Academy is a premier private coeducational college preparatory high school in West Palm Beach, Florida. Oxbridge Academy commits to being a community characterized by civility, respect and trust; a school that fosters the virtues of discipline, perseverance and responsibility. Oxbridge Academy is an equal opportunity employer, committed to diversity at all levels, and does not discriminate on the basis of sex, race, age, national origin, ethnic, background, disability or any other characteristic protected by law.   

Interested candidates should please send their resume, a cover letter, and 3 references to Director of Athletics, Stan Ross at sross@oapb.org. 

Oxbridge Academy is seeking highly motivated, qualified applicants for a Varsity Boys Soccer Head Coach who will serve the school and community with integrity, respect and compassion. The coach will oversee a competitive program. The Head Coach will manage the entire Boys Soccer Program. In addition to their coaching duties, the director of the program is expected to participate in all activities including by not limited to community service activities, preseason, postseason, weekend, and  summer commitments. High school or college level coaching and/or soccer experience is preferred. It is a stipend only position. Benefits are not offered.

Oxbridge Academy is a premier private coeducational college preparatory high school in West Palm Beach, Florida. Oxbridge Academy commits to being a community characterized by civility, respect and trust; a school that fosters the virtues of discipline, perseverance and responsibility. Oxbridge Academy is an equal opportunity employer, committed to diversity at all levels, and does not discriminate on the basis of sex, race, age, national origin, ethnic, background, disability or any other characteristic protected by law. 

Interested candidates should please send their resume, a cover letter, and 3 references to Director of Athletics, Stan Ross at sross@oapb.org.